Privacy Policy

Effective Date: January 1, 2025

1. Introduction

Coach Adapt ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered performance coaching service.

2. Information We Collect

2.1 Personal Information

We collect information that you provide directly to us, including:

  • Email address
  • Name (if provided)
  • Age, weight, height, gender
  • Fitness goals and dietary preferences
  • Payment information (processed securely through third-party providers)

2.2 Health and Fitness Data

  • Meal photos and food intake logs
  • Workout completion and performance data
  • Progress photos (optional)
  • Body composition measurements
  • Conversations with the Coach Adapt AI

2.3 Automatically Collected Information

  • Device information (IP address, browser type, operating system)
  • Usage data (features used, time spent, interaction patterns)
  • Cookies and similar tracking technologies

3. How We Use Your Information

We use your information to:

  • Provide personalized nutrition and training recommendations
  • Analyze meal photos and calculate nutritional information
  • Send daily briefings and progress reports
  • Track your progress toward fitness goals
  • Process payments and manage your subscription
  • Improve our AI algorithms and service quality
  • Communicate with you about your account and our services
  • Comply with legal obligations

4. Data Sharing and Disclosure

4.1 We Do NOT Sell Your Personal Information

We do not sell, rent, or trade your personal information to third parties.

4.2 Service Providers

We may share your information with trusted service providers who assist us in:

  • Cloud hosting and data storage
  • Payment processing
  • Email delivery services
  • Analytics and performance monitoring
  • AI and machine learning services (e.g., Claude by Anthropic)

4.3 Legal Requirements

We may disclose your information if required by law or to:

  • Comply with legal processes or government requests
  • Protect our rights, property, or safety
  • Prevent fraud or security threats

5. Data Security

We implement industry-standard security measures to protect your information:

  • Encryption of data in transit and at rest
  • Secure servers with regular security updates
  • Access controls and authentication requirements
  • Regular security audits and monitoring

However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

6. Your Rights and Choices

6.1 Access and Update

You can access and update your personal information through your account settings.

6.2 Data Deletion

You can request deletion of your account and associated data by contacting us at info@coach-adapt.com. We will delete your information within 30 days, except where required to retain it by law.

6.3 Opt-Out of Communications

You can opt out of marketing emails by clicking the "unsubscribe" link in any email or by adjusting your account settings. Note that we will still send transactional emails related to your account.

6.4 Cookie Preferences

You can control cookies through your browser settings. Note that disabling cookies may affect service functionality.

7. Data Retention

We retain your information for as long as your account is active or as needed to provide services. After account deletion, we may retain certain information for:

  • Legal compliance (e.g., tax records)
  • Dispute resolution
  • Fraud prevention
  • Enforcing our agreements

8. Children's Privacy

Coach Adapt is not intended for users under 18 years of age. We do not knowingly collect information from children under 18. If you believe we have collected information from a child under 18, please contact us immediately.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your information in compliance with applicable data protection laws.

10. Third-Party Links

Our service may contain links to third-party websites. We are not responsible for the privacy practices of these websites. We encourage you to review their privacy policies.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by:

  • Posting the new Privacy Policy on this page
  • Updating the "Effective Date" at the top
  • Sending an email notification (for material changes)

Your continued use of Coach Adapt after changes constitutes acceptance of the updated Privacy Policy.

12. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us:

13. Your California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

  • Right to know what personal information we collect
  • Right to delete your personal information
  • Right to opt-out of sale of personal information (we do not sell your information)
  • Right to non-discrimination for exercising your privacy rights

To exercise these rights, contact us at info@coach-adapt.com.

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